【112學年第2學期-課外活動組所轄場地】– 申請活動場地及開放注意事項公告/Second Semester of 112 Academic Year - Venues under the jurisdiction of the Extracurricular Activities Division – Announcement of Application Venues and Opening Precautions

【112學年第2學期-課外活動組所轄場地】– 申請活動場地及開放注意事項公告/Second Semester of 112 Academic Year - Venues under the jurisdiction of the Extracurricular Activities Division – Announcement of Application Venues and Opening Precautions
公告 T000963 - 重要訊息公告 | 2024-01-31 | Views: 2231

一、申請注意事項：

1.各社團/系學會欲舉辦活動借用課外活動組所轄場地，請社長/系會長登入學務資訊系統辦理申請作業。

2.如須連續借用3日以上之大型活動或已提前規劃完成之活動，請於活動日前至少3個月將場地借用申請單及活動企劃書(紙本資料共2份如附件)一併送至課外組送審保留場地，逾期將依照系統借用。

3.若未於活動日前3個月提出活動申請之單位，將視同放棄場地預約資格，活動場地申請皆依照本組申請作業流程辦理。

4.借用非課外組所轄場地辦理活動，須先確認場地單位使用狀況，確認後至學務資訊系統辦理申請作業。

 

二、公共空間暨收費場地，開放申請借用如下：

1.開放線上系統借用：課外活動組所轄場地雲平樓將於111年12月24日至113年5月30日進行南入口景觀及雲平樓整建工程案，施工期間課外組所轄場地僅部分開放如下：

(1)圓廳3F：圓廳302、圓廳303

(2)惠蓀堂B1：南廣、北廣

(3)小禮堂

(4)雲平樓：草地廣場、雲平樓F2、F6、F10(社課教室)、雲平樓B1(藏修坊、息遊坊及公共空間)、各社團辦公室，雲平樓暫不開放校外人士進出使用，造成不便敬請見諒。

2.開放期間：113年2月1日至113年7月31日

3.開放時間：週一至週日8時至22時

4.各場地開放情形及借用流程請參考本組網站公告


三、社團辦公室開放時間如下：

週一至週日：上午8時00分至晚間23時30分

★如發現未經同意擅自逗留或使用場地者，違規者依本組辦法處理！

 

四、申請課外活動需遵照借用流程辦理，繳交以下文件：

1.課外活動申請表(請登入學務資訊系統→校內外活動申請→活動/場地申請→社團活動申請狀態→列印)

2.活動企劃書(範本如附件，請自行下載修改填寫)

3.如活動場地涉及收費須繳費，請等候本組通知後攜帶場地繳費單、課外活動申請表及活動企劃書 整份 至本校出納組(行政大樓2樓)完成繳費後將 整份 資料擲回課外活動組信箱，並確認已完成場地核准後再行公告活動內容，企劃書如發現有偽造或欺騙行為經確認屬實將依校規懲處。

★如舉辦校外活動需額外繳交以下資料：

1.旅行平安保險文件(影本)

2.租用合法遊覽車合約書(課外活動組網頁→表格下載→其他表單)

3.校外活動注意事項切結書(課外活動組網頁→表格下載→其他表單)

 

  1. For clubs/departmental associations wishing to hold activities and borrow venues under the jurisdiction of the Extracurricular Activities Division, please have the club president/departmental association president log in to the Academic Affairs Information System to complete the application process.

  2. For large-scale events requiring continuous borrowing for 3 days or more, or for events that have been planned well in advance, please submit the venue borrowing application form and event proposal (two hard copies as attachments) to the Extracurricular Activities Division for review and reservation of the venue at least 3 months prior to the event date. Late submissions will be subject to the borrowing procedures outlined in the system.

  3. Units failing to submit event applications at least 3 months before the event date will forfeit their venue reservation eligibility. All venue applications will be processed according to the procedures outlined by the division.

  4. For activities held in venues not under the jurisdiction of the Extracurricular Activities Division, please confirm the availability of the venue first and then proceed with the application process through the Academic Affairs Information System.

Public Spaces and Fee-based Venues Open for Borrowing:

  1. Online borrowing system open for use: Due to the Southern Entrance Landscape and Yunping Building renovation project from December 24, Year 111 to May 30, Year 113, only a portion of the venues under the Extracurricular Activities Division will be open for borrowing, including:

(1) Round Hall 3F: Round Hall 302, Round Hall 303

(2) Wiseman Hall B1: South Hall, North Hall

(3) Small Auditorium

(4) Yunping Building: Lawn Square, Yunping Building F2, F6, F10 (Club classrooms), Yunping Building B1 (藏修坊,息遊坊 and public spaces), club offices. The Yunping Building will temporarily not be open for use by external parties. We apologize for any inconvenience caused.

  1. Opening Period: February 1, Year 113, to July 31, Year 113

  2. Opening Hours: Monday to Sunday, 8:00 AM to 10:00 PM

  3. For venue availability and borrowing procedures, please refer to the announcements on the division's website.

Club Office Opening Hours:

Monday to Sunday: 8:00 AM to 11:30 PM

★ Unauthorized use or occupancy of the venue without permission will be dealt with according to the division's regulations!

Application for extracurricular activities must adhere to the borrowing procedures and submit the following documents:

  1. Extracurricular Activity Application Form (Please log in to the Academic Affairs Information System → On-campus and off-campus activity application → Activity/venue application → Club activity application status → Print)

  2. Event proposal (Template provided as an attachment, please download and fill in accordingly)

  3. If there are fees involved for using the venue, please wait for notification from the division and bring the venue payment slip, extracurricular activity application form, and event proposal to the cashier's office (2nd floor of the Administrative Building) for payment. After payment, return the entire set of documents to the extracurricular activities division mailbox and confirm venue approval before announcing the event details. If any falsification or deception is found in the event proposal, it will be subject to disciplinary action according to school regulations.

★ For organizing off-campus activities, the following additional documents must be submitted:

  1. Copy of Travel Safety Insurance

  2. Rental contract for legally rented tour buses (Available for download on the Extracurricular Activities Division webpage → Forms Download → Other Forms)

  3. Off-campus activity disclaimer (Available for download on the Extracurricular Activities Division webpage → Forms Download → Other Forms)

 
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